The enrolment officers and students are two important groups of stakeholders in this project. In the Word document, report the following: ? What are the communication methods (pull or push) you would use to communicate to either of these two groups of stakeholders? (5marks)

The enrolment officers and students are two important groups of stakeholders in this project. In the
Word document, report the following:
? What are the communication methods (pull or push) you would use to communicate to either
of these two groups of stakeholders? (5marks)
? At the commencement of this project, does either of these two groups of stakeholders need
to be notified of the commencement of this project? If so, draft an email for the Pro Vice
Chancellor of ABCU to communicate that to the stakeholder. If not, justify why that

PRO100_Assessment 2_Brief Page 1 of 6
ASSESSMENT 2 BRIEF
Subject Code and Title PRO100 Information Systems Project Management
Assessment Consultative Report
Individual/Group Individual
Length 1500 words
Learning Outcomes The Subject Learning Outcomes demonstrated by successful
completion of the task below include:
a) Generate recommendations for information systems
project planning
b) Apply Project Management concepts to contemporary
industry settings
Submission Due by 11:55pm AEST Sunday end of Module 4.2 (Week 8)
Weighting 40%
Total Marks 100 marks
Task Summary
In this assessment, you will study a project case and develop a project schedule for that project. You
are required to answer questions related to project risk management, communication management
and the project duration reduction technique.
Context:
In response to the case study provided, write a consultative report focusing on the various processes
in project knowledge areas, including the management of project schedule, cost, risk and resources.
This assessment requires you to apply various tools and techniques you have learnt in management
of project schedule, cost, risk and resources into a real-life case scenario.
You will be presented with a case study, for which you assume the role of the project manager. You
will be asked to go through a number of processes in the project knowledge areas above and generate
outputs (some subsidiary plans of a project management plan) for those processes.
This assessment provides you with an opportunity to view various processes in the planning process
as a whole and develop an appreciation of schedule-cost-scope-risk trade-off.
Instructions:
Please read the attached Assessment 2_Case Study_ABC University.
You are required to complete the following tasks during Professor Smith’s leave.
Task 1 (15 marks)
PRO100_Assessment 2_Brief Page 2 of 6
 Create a new ProjectLibre file, name it “Task 1”;
 Set the start date of the project; (1mark)
 Enter an appropriate title for this project; (1mark)
 Set all tasks to be auto-scheduled; (1mark)
 Enter the public holidays in the ProjectLibre file; (1mark)
 Enter all the activities in this project preserving the hierarchy of the WBS; (2marks)
 Make sure that the project title appears as the overall project summary at top of the
activities list. It must appear as task 0 with WBS number 0; (1mark)
 Enter all milestones at the end of the task list; (1mark)
 Enter task durations assuming that ONLY ONE of each type of the required resource would
be allocated to the task for now unless the task has a fixed duration. (2marks)
 Add a “WBS Predecessors” column after the “Task Name”. (1marks)
 Enter all the predecessor information for each task and milestone. (1mark)
 Highlight the critical path. (1mark)
 Create a new Microsoft Word file, and name it “ABCU Project Report.docx”. This document
will be referred to as “the Word document” in the following tasks.
 In the Word document, report the critical path as shown in Task 1 at this stage. (1mark)
 Allocate the required resources to each task in the schedule. For Task 1, allocate only 100% of
each resource to a task unless the task has a fixed duration. Please do not resolve resource
over-allocation issues at this stage. (1mark)
 In the Word document, report the duration as well as the end date of this project as shown
in Task 1 at thisstage.
Task 2 (10 marks)
 Duplicate “Task 1” and name it “Task 2”. You should have two files saved: “Task 1” and “Task
2”. Complete Task 2 requirements in “Task 2”.
 Allocate 300% of SD to activity 4.3 assuming that the total amount of work measured in
“person-week” is unchanged. (1mark)
 In the Word document, report the duration as well as the end date of this project post the
previous change. Report whether the additional resources allocated to activity 4.3 resulted in
any changes in the duration of activity 4.3. Why or why not? Do the additional resources
always result in a reduction of the activity to which the additional resources are allocated?
Critically explain why or why not. (3mark)
 Resolve resource over-allocation issues (if any). For this project, do not “split tasks” and do
not allow levelling to “adjust invidious assignments on a task”. (2 marks)
 In the Word document, report in detail how you resolved resource over-allocation issues in
ProjectLibre. Compare the duration and the end date prior and post resolving resource overallocation issues. Critically explain why there has or has not been a change. (4marks)
 Save “Task 2”.
PRO100_Assessment 2_Brief Page 3 of 6
Task 3 (20 marks)
In a Word document, write a brief memo to the Pro Vice Chancellor of ABCU, informing him of the
following information:
 The completion date and the duration of this project. (1mark)
 The estimated direct labour costs for each resource. Present that information in a table. (3
marks)
Resource Name Cost
Requirement Engineer
Business Analyst
Software Architect
Software Developer
Software Tester
Technical Document Writer
Technical Support and Trainer
 The major risks in this project. Present at least three threats (negative risks) and two
opportunities (positive risks) in a table. (15 marks = each cell in the table worth 0.5marks)
Type Risk
Description
Owner Likelihood Impact Response type Treatment
strategy
Threat
Threat
Threat
Opportunity
Opportunity
 Correct memo format (1 mark)
Task 4 (15 marks)
In the Word document, outline at least two strategies that can be used to reduce the duration of this
project by two weeks, and the impact on project scope, cost and risk. The total word count should not
exceed 400 words. However, you need to be specific about your strategy. For example, “reduce
duration of activity 3.1” is not regarded as specific. Why would you choose that particular activity or
activities among all the activities? How you would go about reducing the duration of that activity?
Task 5 (20 marks)
The enrolment officers and students are two important groups of stakeholders in this project. In the
Word document, report the following:
 What are the communication methods (pull or push) you would use to communicate to either
of these two groups of stakeholders? (5marks)
 At the commencement of this project, does either of these two groups of stakeholders need
to be notified of the commencement of this project? If so, draft an email for the Pro Vice
Chancellor of ABCU to communicate that to the stakeholder. If not, justify why that
PRO100_Assessment 2_Brief Page 4 of 6
stakeholder should not be notified. Your answer for this part should not exceed 150 words.
(7 marks)
 Upon ABCU accepting the end product (i.e. the online enrolment system), does either of these
two groups of stakeholders need to be notified of the status of the project at this stage? If so,
draft an email for the Pro Vice Chancellor of ABCU to communicate to that stakeholder. If not,
justify why that stakeholder should not be notified. Your answer for this part should not
exceed 150 words. (8 marks)
Referencing
It is essential that you use appropriate APA style for citing and referencing research. Please see more
information on referencing here: http://library.laureate.net.au/research_skills/referencing
Submission Instructions
submit a Microsoft Word document (.doc or .docx) and TWO ProjectLibre files via the
Assessment 2 section found in the main navigation menu of the subject Blackboard site. The
Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback can
be viewed in My Grades.
PRO100_Assessment 2_Brief_Final.Docx Page 6 of 6
Learning Rubric: Assessment Two
Assessment
Attributes
Fail
(Unacceptable)
0-49%
Pass
(Functional)
50-64%
Credit
(Proficient)
65-74%
Distinction
(Advanced)
75 -84%
High Distinction
(Exceptional)
85-100%
Knowledge and
understanding
(Task 1–5)
Consultative report
focuses on various
processes in project
knowledge areas.
Application of various
tools and techniques in
management of projects
schedule, cost, risk and
resources
Lack of understanding of
required concepts and
knowledge of various
processes in project
knowledge areas.
Key components of the
assignment are not
addressed. Lack of
application of tools and
techniques in
management of projects
schedule, cost, risk and
resources.
Limited understanding of
required concepts and
knowledge of various
processes in project
knowledge areas.
Key components of the
assignment are partially
addressed with limited
application of tools and
techniques in management
of projects schedule, cost,
risk and resources.
An adequate understanding of
the various processes in
project knowledge areas.
All key components of the
assignment are addressed
with an adequate level of
application of the tools and
techniques in management of
project schedule, cost, risk
and resources.
A thorough understanding
of the various processes in
project knowledge areas.
All key components of the
assignment are addressed.
Well demonstrated capacity
to explain and apply
relevant tools and
techniques in management
of project schedule, cost,
risk and resources.
An exceptional
understanding of the
various processes in project
knowledge areas.
All key components of the
assignment are addressed.
Demonstrates mastery of
concepts and application of
relevant tools and
techniques in management
of project schedule, cost,
risk and resources to the
case scenario.
80%
Use of academic and
discipline conventions
Spelling, grammar,
sentence construction,
appropriate use of
credible resources,
Correct citation of key
resources using APA
style of referencing
20%
Poorly written with errors
in spelling and grammar.
Demonstrates Inconsistent
use of good quality,
credible and relevant
resources to support and
develop ideas. There are
mistakes in using the APA
style.
Written according to
academic genre and has
accurate spelling, grammar,
sentence and paragraph
construction. Demonstrates
consistent use of credible
and relevant research
sources to support and
develop ideas, but these are
not always explicit or well
developed. There are some
mistakes in using APA style.
Written according to
academic genre.
Demonstrates consistent use
of credible and relevant
research sources to support
and develop ideas. There are
no mistakes in using the APA
style.
Well-written and adheres to
the academic genre.
Consistently demonstrates
expert use of good quality,
credible and relevant
research sources to support
and develop appropriate
arguments and statements.
Shows evidence of reading
beyond the key reading.
There are no mistakes in
using the APA style.
Expertly written and
adheres to the academic
genre. Demonstrates expert
use of high-quality credible
and relevant research
sources to support and
develop arguments and
position statements. Shows
extensive evidence of
reading beyond the key
reading. There are no
mistakes in using the APA
style.

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